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Synopses of Board Meetings

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  • 24 Jun 2020 11:38 AM | Gina Albaugh (Administrator)

    President Forde called the June meeting to order at 7AM with Caroline Wallace, Steve Lehenbauer, Matt Watts, Darin Sabers, Kristi Browning, Sandy Perrin, Gina Albaugh, Jyl Story, Layla Dunlap, Sue Clark and Beth Eiring attending.

    • The Finance Report was discussed and March minutes were accepted. 
    • Layla Dunlap gave the Montana Department of Ag Report, Japanese Beetle traps have been placed around Billings and nursery inspections have started.  Sue Clark gave the Conservation Seedling Nursery Report.  
    • Sue reported there will be a small business adaptability grant available at covidreliefmt.org, that members may apply for.
    • Gina reported that they had transferred most of the ED correspondence and files to her office
    • Caroline led the discussion on Governance Committees report on follow up on the reporting guidelines for recipients of the Community Beautification Fund.  Discussion followed on the questions that will be in the survey to members about the experiences they have had during covid pandemic.
    • Matt gave a summary of the fall tour line up. 
    • Steve led the Billings Chapter update and Golf Tournament schedule for August 13th.
    • The board reviewed the current Expo speaker lineup.  There are several people wanting to take the CPP exam at Fall Tour and Glacier Nursery has agreed to host it and provide plant material.
    • The board thanked Jyl for her wonderful service as the Executive Director for the last eight years as she will be done at the end of the month.


  • 24 Jun 2020 11:37 AM | Gina Albaugh (Administrator)

    The meeting was called to order at 7:00 AM by Ryan Forde via virtual go to meeting with Caroline Wallace, Steve Lehenbauer, Matt Watts, Darin Sabers,Tim Groener, Kristi Browning, Sandy Perrin, Gina Albaugh, Jyl Story, Layla Dunlap, and Sue Clark present.

    The board welcomed the new Executive Director Gina Albaugh. Layla with the Montana Department of Ag gave the Report and is working on the Japanese Beetle trapping in Billings in June. Sue Clark with the Conservation Seedling Nursery reported they have put a link on their website to guide people looking for plant material to the MNLA website. The minutes for April 9, 2020 and Financial statement were reviewed and accepted. The 2020-2021 Budget was discussed and approved.  The Finance committee’s recommendations on awarding the Community Beautification Fund to the following were approved.

                1.  MSU Extension @ Fort Belknap              $   250.00  Bench

                2.  Yellowstone Arboretum                            $1,000.00

                3.  Missoula Memorial Rose Garden             $1,000.00

                4.  State of MT Arboretum                             $1,000.00

    Jyl reported the transition of job duties to Gina was progressing, a new address has been established and a press release will go out shortly statewide to announce Gina as the new Executive Director.


  • 24 Jun 2020 11:35 AM | Gina Albaugh (Administrator)

    President Ryan Forde called the April 2020 meeting to order via conference call at 7am. on April 9th.  Present were:  Caroline Wallace, Steve Lehenbauer, Matt Watts, Darin Sabers, Tim Groener, Kristi Browning, Sandy Perrin, Jyl Story, Beth Ering, and Sue Clark.

    Beth Ering reported for the Department of Ag.  they are unsure when nursery inspections will start at this time. Steve reported that the financials are looking good.  The March minutes we unanimously approved with a motion from Steve and Ryan second.   Jyl and Steve updated the board on the events that took place in regards to COVID-19.  Upon hiring an attorney they worked together to get landscaping deemed an essential business.  Caroline welcomed Sue Clark to participate in the Governance report about its discussion about the DNRC seedling nursery and the withdrawal to compete on private reclamation project bids.  Discussion about starting more chapters in other Montana cities, with Darin, Matt, Sandy and Kristi working on getting names and addresses together to mail some brochures to landscape & nursery businesses.  Caroline will design a postcard to be sent out. The Executive committee reported they had selected a candidate Gina Albaugh, Jyl will stay one thru June to get everything transferred over. In new business, Ryan asked the board to conduct meetings by Virtual meetings rather than conference call.  Jyl reported that the Crop Block Specialty grant scored in the top 3 in review so it’s looking hopeful to go thru.


  • 24 Jun 2020 11:34 AM | Gina Albaugh (Administrator)

    President Ryan Forde called the March 2020 board meeting to order via conference call at 7am on the 12th.    Present were Steve Lehenbauer, Matt Watts, Darin Sabers, Tim Groener, Kristi Browning, Sandy Perrin, Jyl Story, Layla Dunlap, and Sue Clark

    Sue Clark with the DNRC Conservation Seedling Nursery and Layla with the Montana Department of Ag gave reports. The February minutes and financial report were reviewed and motion passed unanimously approving them.  Jyl stated that the Specialty Crop Block Grant had been accepted and passed the first screening. Matt has been working on the fall tour with a couple members in Kalispell. Kristi gave some scholarship marketing updates that she had presented to a MSU Horticulture class. Tim gave the Billings chapter update that the meeting was attended by 35-40 people. Sponsorship perks were reviewed and decided to keep the same benefits. Executive Committee Report stated they had received several applications for the  Executive Director and will continue to advertise.


  • 24 Jun 2020 11:33 AM | Gina Albaugh (Administrator)

    The February 13, 2020 meeting was held in Bozeman, called to order by President Ryan Forde at 10:00AM.  Present were Caroline Wallace, Steve Lehenbauer, Matt Watts, Darin Sabers, Tim Groener, Kristi Browning, Sandy Perrin, Jyl Story.

    Layla Dunlap with Montana Department of Ag submitted a written report reflecting on the increase in nursery licenses and funding ideas for Japanese beetle control in Billings.  The minutes of the January meeting were reviewed and approved.  Steve led the discussion on the January financial statements, discussing costs associated at Expo, what a good job Jyl did coming out ahead this year.  A motion to remove Mike Cashman and add Ryan Forde to the checking account signature with Steve Lehenbauer and Jyl Story remaining was approved.

    Emily Talago with Cashman Nursery joined the meeting for The Governance Committee report to discuss her writing of the Specialty Crop Block Grant to source funding for the tree and shrub guides.  Kristi made the motion to accept submission of proposed grant with Caroline second, motion carried.  The beautification fund guidelines were discussed and decided that application for the funds would have an April 30th deadline, with the end of May     announcing awarded amounts.    Matt brought up the Program/Events committee report discussing some of the articles he had sourced for the spring leaflet and asking others for their contributions by Feb 24th.  Matt is working on finding members to help plan the Fall Tour in the Kalispell area.   Tim covered what has been happening at the Billings chapter meetings with event dates for the summer.  The 2020 EXPO evaluations were discussed.  Total auction revenue raised in 2020 was $4,537.00.  2021 EXPO is set for Billings Hotel and Convention center.  Booth booking, speakers, auction, and fees were reviewed and discussed and was decided to raise booth fees by 5%.  The Executive Director search was outlined by Steve and guidelines were approved with a new ED hopefully hired by May.


  • 24 Jun 2020 11:29 AM | Gina Albaugh (Administrator)

    President Caroline Wallace called the meeting to order in Missoula with all members present.  The minutes and financials were approved separately.  Jyl outlined the Expo budget and outlook of registration numbers, board responsibilities, registration procedures, schedules, annual meeting and grand prize details. Mike announced that Darin Sabers of Blanchford Landscape is interested in the 3rd Vice President position. Jyl hasn’t had much response for a 2020 fall tour committee for the Kalispell area; the board will solicit Kalispell area members for help in forming a planning committee.  If there is not enough interest it will be moved to Billings. The 2021 Expo will be at the Billings Hotel and Convention center on January 5-7. In new business Caroline announced that Jyl has turned in her resignation as executive director and the Executive committee will be in charge of the search for a new one. The board met with members of the DNRC seedling nursery to discuss their role in providing nursery stock to nurseries with input from several local growers.  It was agreed upon the DNRC will refer nurseries to other privately owned wholesale nurseries for their conservation nursery stock needs. Next meeting in Bozeman February 13th.

  • 24 Jun 2020 11:28 AM | Gina Albaugh (Administrator)

    President Caroline Wallace brought the conference call meeting to order at 8:00 am with Mike Cashman, Ryan Forde, Matt Watts, Kristi Browning, Tim Groener, Sandy Perrin, Jennifer Weiss, Steve Lehenbauer , and Jyl Story present.

    The minutes of November meeting were reviewed and unanimously approved.  The November Financial Statement was discussed and approved. Jyl reported more booth sales, sponsorships, registrations, auction donations have come in for the 2020 Expo.  Tim reported 5 booths still available to rent.  The Expo schedule was discussed, music for the cocktail reception.  Steve will get the contests judged this next week, Stihl will donate a backpack blower for the grand prize in place of booth fee, Joe Warner has agreed to be the auctioneer for the live auction, and silent auction items are being gathered. Kristi reviewed an additional Scholarship application with the board. It was decided to award them $1500.  Short Course guidelines were discussed and will be decided upon after further review.  One Short Course scholarship was approved at $300 with payment made following course completion. Next meeting at Expo on January 7th.  Meeting adjourned at 9:20 am


  • 24 Jun 2020 11:26 AM | Gina Albaugh (Administrator)

    President Caroline brought the meeting to order with Mike Cashman, Caroline Wallace, Ryan Forde, Matt Watts, Kristi Browning, Tim Groener, Sandy Perrin, Layla Dunlap, and Jyl Story present.

    The minutes of October meeting were reviewed and unanimously approved.  The October Financial Statement was discussed and approved.  Layla Dunlap gave the Montana Dept.  of Ag. report.  Layla updated the board on nursery registration numbers and the Japanese beetle meeting in Billings.  Layla detailed ideas on how to move forward with treatments.  Jyl updated the board on the progress of the Leaflet going to print, booths left open at Expo and that all the speakers have been filled. Over $3,000 in sponsorships have been received for Expo.  Contest entries for the Best of Montana Landscapes and container plant are due Dec.1st.  Board meeting will be on Tuesday Jan 7th.  Board members will work on collecting Auction items. Kristi reviewed Scholarship applications with the board, It was decided to award to both applicants. Next meeting on December 12th via conference call


  • 24 Jun 2020 11:25 AM | Gina Albaugh (Administrator)

    President Caroline Wallace called the phone conference call to order .   The minutes and financials were approved separately.  Layla Dunlap with the Montana Dept  of Ag Report sent written report with an update on nursery license payments, Japanese Beetle Trapping and Inspections.  Jyl reported that the EXPO booths are starting to fill up, most speaker spots have been filled, ICPI course is being offered and Hunter is doing an irrigation class.  Kristi updated the board on Scholarship Short Course Study grants and proposed guidelines for amounts of rebates per person and company.  Steve informed the board of the progress on the Fall Leaflet.  The 2020 fall tour is scheduled to take place in the Kalispell area, Jyl will contact MNLA members in that area to serve on the committee.


  • 24 Jun 2020 11:24 AM | Gina Albaugh (Administrator)

    Meeting was called to order by President Caroline Wallace with all board members present.The minutes and financials were approved separately.  Layla Dunlap  with the Montana Dept.  of Ag submitted a written report about the completion of nursery inspections, nursery license and revenue totals, and Japanese beetle trapping in Billings.  The board will send a letter to the Dept. of Ag to encourage and implement a treatment plan soon.  Jyl updated the board on membership renewals and getting insurance for all MNLA events. The Billings golf tournament had a good turnout with17 teams.  There will be 3 people taking the CPP test from Kristi at the fall tour.  Fifty people have signed up for the fall tour with 7 teams playing golf the day before.  Leslie Halleck will be the key speaker at the Expo in Missoula and suggestions were given for other speakers to fill up the agenda.   The ICPI course will be offered again since it was well attended in Billings.  Caroline had the board break into the structured committees to see if that will be a more effective way to give more in depth discussions of subjects.


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